Business/Organization Documentation Requirements

We're always pleased and honoured to begin working with both established and up and coming businesses and organizations. We've outline what we'll need from you in terms of documentation so that we can open your membership and account. In other words, we're helping you get your docs in a row!

If you have a Sole Proprietorship Expand/Collapse

We'll need:

  • Business Name Registration or Business Name Renewal (if the Business Name Registration is three years or older)
  • two pieces of identification; see Personal Identification Requirements for accepted documentation

General Partnership Expand/Collapse

We'll need:

  • Business Name Registration or Business Name Renewal (if the Business Name Registration is three years or older)
  • Legal Partnership Agreement (if applicable)
  • two pieces of identification for each partner who will be signing the membership documentation on behalf of the partnership; see Personal Identification Requirements for accepted documentation

Limited Partnership Expand/Collapse

We'll need:

  • Business Name Registration or Business Name Renewal (if the Business Name Registration is three years or older)
  • Legal Partnership Agreement (if applicable)
  • two pieces of identification for each partner who will be signing the membership documentation on behalf of the partnership; see Personal Identification Requirements for accepted documentation
  • Limited Partnership Agreement prepared by a lawyer
  • Certificate of Limited Partnership/Declaration of Limited Partnership
  • Application for Registration of a Limited Partnership

Corporations – business/not-for-profit/cooperative Expand/Collapse

We'll need:

  • articles of Incorporation (if the articles are older than two years, the most recent Annual Return is also required)
  • if the business is operating under a registered trade name, we require the Registration of a Business Name or Business Name Renewal (where the Business Name Registration is three years or older).
  • Charitable Registration Number (if the corporation is a registered charity)
  • two pieces of identification for each individual who will be signing the membership documentation on behalf of the corporation and/or will be an authorized signor on the account(s); see Personal Identification Requirements for accepted documentation
  • name, address and occupation of all individuals who own or control, directly or indirectly, 25% or more of the corporation
  • if applicable:
    • Notice of Change of Directors (if recently incorporated or if directors have changed since incorporation)
    • Articles of Amendment (if the original Articles of Incorporation have been changed/amended).
    • Articles of Amalgamation (if original incorporated entity has amalgamated with another incorporated entity)
  • additional documentation may be requested by your financial advisor

Unincorporated Organization Expand/Collapse

We'll need:

  • one of the following signed documents to confirm who has proper signing authority to operate the organization's account(s):
    • copy of board minutes dated and authorized
    • authorized letter on the organization's official letterhead
  • Request for Name Notation or Renewal of Name Notation (if applicable)
  • two pieces of identification for each individual who will be signing the membership documentation on behalf of the organization and/or will be an authorized signor on the account(s); see Personal Identification Requirements for accepted documentation
  • name, address and occupation of all individuals who will exercise control over the organization and/or the account(s)

 

 

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